The headquarters of ASTA shall be located at Flandrau Science Center & Planetarium, 1601 E University Blvd., PO Box 210091, Tucson, AZ 85721-0091. (Amended 11/2012/ Edited with new office 08/10/16)
The annual business meeting of the Board of Directors shall be held at the annual meeting (Amended 11/2012).
The Board of Directors shall have three additional meetings during the year- time and place to be designated by the president. All meetings of the Board of Directors shall be open to the membership. A board member is encouraged to designate a nonvoting ASTA alternate from their district to attend any board meeting that they are unable to attend. (Amended 10/2006)
The Executive Committee shall meet at the call of the President or three members of the Executive Committee with at least seven (7) days notice. Properly scheduled conference calls may constitute a valid meeting. It will be the responsibility of the Executive Committee to provide an orientation as to the role and responsibilities of each new board member prior to their first board meeting. (Amended 10/2006; 11/2012)
The quorum for the transaction of business by either the Board of Directors or the Executive Committee shall be a simple majority of the voting membership present. (Amended 10/2006)
The rules contained in the current edition of Robert's Rules of Order Newly Revised, in principle, shall govern the Association in all cases to which they are applicable and in which they are not inconsistent with these bylaws and any special rules of order the Association may adopt.
ASTA shall be a non-profit organization.
The fiscal year of the ASTA shall extend from November 1 through October 31.
Dues, grants, contributions, and registration fees at meetings shall be sought to meet the expenses of the Association.
Accounts -- The Board of Directors shall maintain proper accounts with respect to:
At the conclusion of the Treasurer’s elected term of office, an audit of the accounts of the Association will be conducted. The manner in which this process is conducted will be determined by the executive Committee with the approval of the Board of Directors.
Individuals may qualify as Regular, Associate, or Student members. Regular membership in the Association shall be open to teachers in public, private, or parochial schools and institutions of higher learning within the state. Associate membership shall be open to interested members of industry within the state. Student membership shall be open to students of science in the Junior and Senior years at the institutions of higher learning within the state.
Members in any individual membership are entitled to vote. Only individuals classified as regular members may hold office.
The Board of Directors shall have the right to refuse membership to any individual or to suspend or to rescind the membership of an individual or group for due cause.
Individuals who meet the requirements for regular or associate membership may become life members of the Association upon the payment of a one-time fee equal to ten (10) times the regular membership dues. The life membership fee may also be paid in five (5) annual payments each equal to two and a half (2.5) times the regular membership dues at the time of the origination of the life membership.
The fees of life members shall be placed in a reserve fund. Interest from these reserve funds may be used in the regular budget of the Association.
Organizations with an interest in science education may qualify as organizational members by application to the board of directors.
Student membership dues shall be set at 50% of the regular membership dues.
Sections of ASTA may be formed with the approval of the board of directors. A section is composed of persons having a common interest in some special phase of science or science teaching.
Section membership categories, operational procedures, and policies are subject to review and modification by the Board of Directors at any time. The Board shall exercise the same control over the activities of sections that it exercises over the ASTA groups.
The President-Elect, Recording Secretary, Membership Secretary, and Treasurer are to be chosen from and elected by the membership at large. The annual succession of the President-Elect to the office of President, and then to the office of Past-President, respectively, is automatic. In the event of death, incapacitation, or resignation of the president, the Past-President will assume the office of president for the remainder of the unexpired term which shall include the term of office as Past-President which the president being replaced would normally have served.
Officers, except the Recording Secretary, Membership Secretary and Treasurer, shall serve for one year. All newly elected officers shall take office on January 1st. (Amended 11/2012)
The Recording Secretary and Treasurer shall be elected in alternate years for a two-year term of office. The Recording Secretary shall be elected in odd numbered years and the Treasurer in even numbered years. The Treasurer may serve two consecutive two-year terms if he/she so desires and is reelected (as amended Oct. 1994). The Recording Secretary may not serve two consecutive two year terms in the same office. The Membership Secretary serves for a two-year term, renewable indefinitely to maintain continuity of membership records.
The Executive Director shall be hired by the Executive Committee as an independent contractor to serve as staff for the organization. The Duties, compensation, and other detailed terms of employment shall be specified in a renewable, written contract between the ASTA Board of Directors and the Executive Director. The Executive Director will be a nonvoting member of both the Board of Directors and the Executive Committee entitled to make and second motions.
The following twelve regions shall be established for the purpose of electing the directors of the Association:
Region - Counties
I - Yuma & La Paz
II - Mohave
III - Yavapai
IV - WEST - Western Maricopa
IV - EAST - Eastern Maricopa
V - Graham & Greenlee
VI - Pima
VII - Cochise and Santa Cruz
VIII - Pinal
IX - Gila
X - Navajo & Apache North
XI - Coconino
XII - Navajo & Apache South
A Director shall be elected from each odd-numbered region in odd numbered years and from each even-numbered region in each even-numbered year. Region IV Directors shall alternate years selected; East in even numbers years and West in odd-numbered years. Each newly elected Director shall take office on January 1st. (Amended 11/2012)
Officers and Directors shall receive copies of all reports pertinent to the businesses of the Association. At least two weeks prior to the Annual Business Meeting of the Board, the President shall provide a copy of the agenda and committee reports to all members of the board. (Amended 11/2012)
The Board of Directors shall determine the boundary between regions IV-East and IV-West and between the regions of X and XII.
Officers and Directors shall be elected by secret ballot. The election method shall be determined each year by the Board of Directors (as amended Oct. 1994). Names and qualifications of the nominees shall be provided to the membership with the election ballot. (Amended 11/2012)
The nominating committee consisting of three members, one a past president shall be appointed by the President in January. The committee shall nominate two candidates for each office to be filled at the next election. The committee shall send a report to the president and the Recording Secretary of its nominations. (Amended 11/2012)
Each nominee shall express willingness to serve in the office for which he/she is being nominated before acceptance of his/her nomination.
Members may write-in a nominee for any office up for election and cast their ballot for their write-in nominee. (as amended Oct. 1994)</span>
If a tie occurs in an election, the Past President, Current President, and President Elect shall meet to select the winner.(Amended 11/2012)
The Board of Directors shall establish the budget and have the power to amend and approve the budget. It shall establish policy covering the solicitation or acceptance of funds. It shall select items of business to be referred to the general membership either by mail or at the Annual Business Meeting. It shall exercise all other powers usually assumed by the Board of Directors not specifically assigned to officers.
Except for the offices of the President and President-Elect, the Board of Directors shall fill vacancies on the board. The vacant offices shall be filled by election for the unexpired term at the next Annual Business Meeting of the Association.
The Board of Directors may take action at the annual business meeting of the Board; or called upon the written requests of a majority of the board; or by mail ballot; or by a telegraphic or telephone ballot confirmed within five (5) days by electronic ballot. (Amended 11/2012)
Except as stated or otherwise provided in the Constitution or these Bylaws, the duties of the various officers of ASTA shall be those which are customary for such officers. Additional duties for all officers and committees may be assigned by the President within such limits as may be established by the board of directors.
The President shall have general charge of the affairs of ASTA.
The duties of the Past-President and the President- Elect shall be determined by the Board of Directors.
Each Director shall have the responsibility of promoting the program of ASTA in his/her region.
The executive committee may act for the Board of Directors as authorized and directed by the board.
The Board of Directors may authorize the President, Treasurer, or Executive Director to sign any and all deeds, documents, investments and writings signed for and on behalf of and in the name of the Association. These signatures shall be binding upon the Association. Save as aforesaid or as otherwise stipulated in these By-Laws, no officer, agent, or member shall have any power or authority to bind the Association by any contract or engagement or to pledge its credit.
The Recording Secretary shall maintain a record of the official business and actions of the Executive Committee and the Board of Directors.
The Treasurer shall report the financial status of the Association to the Board of Directors at each meeting of the Board and to the Annual Business Meeting of the Association, shall present bills for approval to the board, and shall serve as a member of all committees concerned with Finance.
The Membership Secretary shall promote membership with the help of the membership committee, notify members when dues are due, send out applications, send out membership cards, keep an up-to-date file on all members, be responsible for printing a roster each year, and submit dues payments and names to the Treasurer once a month.
Special committees may be established by the President, or by the Board of Directors.
The President shall appoint the members of all ASTA committees, except those assigned to certain committees by virtue of office or when otherwise prescribed by the Board.
All committees shall prepare reports for the Annual Business Meeting of the Association and at other times as requested by the President.
The duties of the committees are those, which are customary for such committees; however, the President may charge them with additional responsibilities.
Committee appointments terminate with the close of the Annual Business Meeting of the Association except as specifically provided by the Board of Directors in its statement of operating policy.
Proposed amendments to the Bylaws may be made by a two-thirds vote of the Board of Directors, meeting in regular or special session, providing that notification of the proposed amendments has been mailed to each member of the Board at least thirty (30) days prior to the meeting. Amendments may also be proposed by a petition signed by twenty members of the Association without approval of the Board of Directors.
Proposed amendments must be made available to the membership of the association two (2) weeks prior to the fall election. Voting on the proposed amendments will take place by secret ballot during the fall election as described in Article V and will be adopted if they receive a two thirds of the vote cast.(Amended 11/2012)